Responsibilities:
Administrative Support:
- Provide administrative assistance to various departments, including data entry, filing, and document preparation.
- Coordinate and schedule appointments, meetings, and conference rooms and update them in the calendar.
- Assist in travel arrangements and accommodation bookings.
- Plan in-house or external events like group events, celebrations and conferences.
Accounts Support
- Handle Purchase Orders (POs), vendor invoice tracking, and payment follow-ups.
- Assist with bookkeeping tasks and basic accounting entries.
- Maintain petty cash records and coordinate with the CA for monthly closures.
Front Desk Operations:
- First point of contact for visitors and vendors, including managing building access.
- Manage incoming calls, directing them to the appropriate individuals or departments.
- Managing day-to-day activities in the office.
Communication:
- Handle internal and external communications, including emails, phone calls, and inquiries.
- Distribute information to the relevant parties in a timely manner.
Office Supplies and Equipment:
- Monitor and replenish office supplies as needed.
- Coordinate maintenance and repair of office equipment.
Record Keeping:
- Maintain accurate records of office expenses, incoming and outgoing mails, and other relevant documentation.
- Assist in preparing reports and presentations as required.
HR Support:
- Manage end-to-end recruitment, including sourcing, screening, interviewing, and onboarding, utilizing various recruitment channels and job portals.
- Process payroll accurately and on time using Keka HRMS, ensuring compliance with statutory requirements (PF, ESI, TDS, etc.).
